How to Prepare Your Team for an Office Move
To avoid finishing your new office as the second-best place for work, it is wise to prepare your team for the big transition. CNBC is right: there is a way to make this process more efficient, and here’s how:
1. Communicate Early and Clearly
You want to start by making your team aware of the news weeks or at least few days prior. Visibility is necessary to ensure that all the required expectations will be met by all the people. State why such a move can be made and how it will help the firm. It also reassures employees and can go some way to counter any issues that they may have.
2. Assign Roles and Responsibilities
For efficient organisational management, personnel involved should be assigned certain responsibilities. Organise a number of leading moving committee that should be in a position to coordinate the packing, technology installation and other important moving affairs. This not only aids in dividing the load in case of a large amount of work, but also guarantees completion of all the tasks.
3. Plan the New Office Layout
Assign your team to choose the design of a new office layout. This could encompass; provision of bench tables for the workers, play areas for the workers among other amenities. Enabling the employees to be part of these decisions can assist them to feel as if they are valued members of the organisation and may go along way in making them more receptive to the change.
4. Organise a Pre-Move Visit
Where feasible, ideally is to take a tour to the new office before the move. This makes it possible for your team to get acquainted with the space while at the same time the minds can begin to visualise where and how they will be working. It also presents a good chance to care for any issues that they may have regarding the shift of environment.
5. Provide Necessary Support
Relocating offices is always a stressful exercise. As the change proceeds, help your employees by allowing them to come to work earlier and leave early, or allowing for telecommuting. Make certain they have everything that will allow them to keep working with minimal interruptions in the future.
6. Update Contact Information
It is also important to ensure everyone who is involved with your office, is aware of the new address. These are members of clients, supply chain members and any other people that may form a significant influence in the company. Your company’s web site is another resource where the change of the address should be made to prevent any confusion to the clients and business partners.
7. Pack Smart
Motivate your team to organise and clear up desk spaces and to bring only essentials with them. Ensure that every box is marked properly and make sure you draw up a list of all the items in the boxes. This will also help when it comes to the time we unpack and start the process of putting up the new office.
8. Celebrate the Move
When you are done, you should arrange a short event to mark the end of the move successfully. It can be a simple company meal or changing-office team building event. It is effective for improving morale and to put a good spirit in the course from the initial stages in new environment.
Final Thoughts
If well planned, and executed, office move does not have to be a complicated process but rather a well orchestrated event. Just always make sure that your team is involved and updated on everything happening in regards to the office move.
If you need professional advice for your office moving services, contact Barnsley Removals. Our company is well experienced in undertaking office relocations in a swift and effective manner to spare you the inconvenience of having to find a good moving company.