Moving IT Equipment and Data Safely: What You Need to Know

During business transfers, IT computer and other related equipment and data should be transported carefully to prevent shortages or even awful cases like data leakage. The basic information presented below will help avoid common mistakes in the transportation of IT assets.

1. Plan Ahead

Moving IT equipment requires careful planning as a first process. List out every IT asset that should be relocated such as computers and servers, and additional peripherals, and hard drives. Prepare a list containing all the articles of furniture along with its description about the model, make, colour, and state. This list will come handy when moving from one location to the other and when arranging the dispatch at the new place.

2. Use Appropriate Packaging

IT equipments are fragile in nature and there orientation and packaging should be properly taken to avoid being damaged during transportation. Larger and strong boxes should be employed and packs which are non-static or those which discharge-static should be used to minimise physical and electrostatic hazards. Make a specific note on all the boxes indicating the items inside them and that they have to be handled gently.

3. Secure Data

When moving IT equipment data security should also embrace high standards. Before the move, all one’s data should be copied to external hard discs or downloaded through cloud computing. One can suggest encrypting of certain documents which one may not want other unauthorised persons to get access to. After backups, erode the data from any device to be discarded or recycled using secure erasure practises.

4. Dismantle Carefully

When dismantling the IT equipment, try to identify and list all the parts and many cables they contain. Another one is to fasten with cable ties and put labels so it will be easier to reconnect in the new place. Screws and brackets should not be misplaced; therefore, they should be stored in respective bags accompanied by a label.

5. Choose a Reliable Transport Service

Choose a transport service provider that knows what it entails to transport IT equipment. It should provide insurance in case there will be some loss or damaged property while moving. Explain the transport plan i.e. access way, time schedule and security measures to track the equipment all through the transport.

6. Set Up Efficiently

It is also important that after moving to the new location every single IT equipment should be checked and unpacked before use. There should be no signs of damage to the item and ensure that no part went missing during delivery. Implement the IT architecture based on the layout plans developed in advance, and ensure optimal operation of all systems before going back to working stages.

7. Test and Troubleshoot

Once the IT equipment is placed, there should be a series of tests to confirm maximum functionality of all the placed equipment. It cheques compliances of networks and connexions, new software installations, and the overall performance of hardware. Always anticipate some problems that may occur as well as maintain technical support in case of further complications.

Concluding Advice

Physically transferring IT equipment and data poses many risks, but, these risks can be greatly managed if proper planning and implementation procedures are followed. Make sure that when transporting or positioning these important equipment that you have an efficient plan to safeguard your costly IT properties.

Looking for an expert to help move IT equipment and data, Barnsley Removals should be contacted because they are experts in moving sensitive and valuable business items.